{"id":346,"title":"My Simple Productivity System (for normal people)!","description":"The video, hosted by Jeff Su, presents a simplified two-step productivity system designed for everyday people who find complex methods like \"Building a Second Brain\" intimidating. The system consists of \"Capture\" and \"Organize.\" For the capture phase, he advocates using a single, frictionless tool like Todoist to quickly jot down all tasks and ideas from both work and personal life. In the organize phase, he moves these captured items from the central inbox to their final destinations—such as Google Workspace for work documents, Google Calendar for time-sensitive events, or Notion for project planning—based on where the information will actually be used. Su provides numerous real-world examples to illustrate how this simple workflow helps him manage a full-time tech job while also being a part-time YouTuber.","slug":"my-simple-productivity-system-for-normal-people","creator":"JeffSu","duration":423.810612,"tags":["Jeff Su","productivity","task management","Getting Things Done","Second Brain","Todoist","Notion","Google Workspace","organization","workflow","time management","Ali Abdaal"],"transcription":"What? The... Hey friends, welcome back to the channel. All jokes aside, regular viewers know I have huge respect for Tiago, Ali, and Thomas, but their ultimate productivity systems can be intimidating for the everyday person. So, in this video, I'll be sharing a simple two-step process that'll get you 80% of the benefit with just 20% of the effort. I'll also share a lot of real-world examples so you can see how I use this productivity workflow to manage a full-time job in tech while creating videos part-time. Let's get started. In a nutshell, step one, I literally capture all my ideas and tasks related to my work and my personal life into an app called Todoist. Then, when I sit down in front of my laptop where there's a keyboard, I step two, organize all those ideas and tasks into their corresponding locations: Google Workspace, Calendar, Notion. Let's quickly break this down. Step one, capture. If you clicked on this video, you're probably familiar with David Allen's famous quote, 'your brain is for having ideas, not holding them.' So, you should do whatever you can to minimize the friction between point A, having the idea in your head, and point B, writing that idea down. I want to emphasize, the app itself does not matter. I use a free version of Todoist because it has a very responsive widget. I literally just click the plus icon on my home screen, and I can input the idea or task in less than 10 seconds. And that's all I use Todoist for. As a counter example, I've tried using Thomas Frank's Notion template to capture tasks, but the loading animation and having to fill in one or two property fields added too much friction, and that decreased my motivation to write things down. On to a simple example. I'm on my way to work and a colleague messages me with a link to a document for me to review. I can't really focus during the commute, so I add 'review email copy and reply to Jane' into Todoist and get back to browsing something actually important, like memes. Another example, as I'm about to leave for work, I receive a message reminding me of a colleague's birthday on Friday. I immediately bring up Todoist, type in 'buy birthday present for Michelle today' and add another task 'bring present to office on Friday.' After buying the present today, I check off the task, and thanks to Todoist's natural language processing feature, it will remind me on Friday to bring the present to the office for Michelle. Pro tip, you should always start your quick capture with an action verb. This way you won't be left with something ambiguous like 'present.' Not a present, it's the present. So, on a typical day when I wake up, my Todoist starts off with recurring tasks and reminders I've input previously. Then throughout the day, new action items and ideas are added. Which brings us to step two, organize. The biggest pro tip here is from Tiago Forte. The wrong way to organize information is by where you found it. The right way is to organize by the location you will USE that information. Jumping right into a simple example. For some reason, I'm super creative when I'm at the gym. Like, working out at the gym, not hanging out there for for no reason. In between sets of 800 kilograms, I would have ideas on new marketing campaigns to run at work, advice I need from my manager, and content ideas for YouTube. I capture all that into Todoist, finish the workout, and when I'm back on my laptop, I add the marketing campaign idea in our team's weekly meeting agenda, email my manager with the problems I'm facing, and include new video ideas in my content pipeline page in Notion. As you can see, to make step two work well, you first need to identify suitable locations, then organize to those locations. I like to do this step on a laptop rather than on my phone because I just type so much faster on a keyboard and navigation on the desktop app is usually much easier. Another example, I'm in a car and I come across a video editing tutorial. I save the link into Todoist, and when I get home, I add it to the post-production section of my video page in Notion because I want to watch it right before I start editing where it is the most useful. On to a more advanced example. At the government tax bureau place, I was told to apply for a tax refund in eight months by submitting three documents. The moment I was told, I opened up Todoist, added the date and the documents required. When I got home, I saved that information in a Notion page, and while that isn't wrong, I'm probably going to forget about it in eight months. So, in addition to this record, I block off a time slot on my calendar for eight months later, add the three documents I need to prepare beforehand, and link the Notion page within the description. In this instance, it's fine to keep a record within Notion, but my calendar is the place where that information will be used since my calendar basically tells me where to be and when. Funny story, a friend of mine, uh, missed the deadline and lost out on quite a bit of tax refund, so that's like a real-life consequence. Not exactly a funny story, but I got to say I told you so, so, you know, silver linings. Anyways. At this point, you can probably see how this process plays out throughout the day, right? Capture, capture, capture, organize. Capture, capture, capture, organize. Capture, capture, capture... Nobody expects the Spanish Inquisition. No, but you get the point, right? Pro tip, it's fine to skip the calendar and leave tasks that are not time-specific within Todoist. For example, it doesn't matter when I take my probiotics every day. It doesn't matter when I physically hand the present over to Michelle as long as I do it before I leave the office. The second those are done though, I check them off and allow my brain to forget about them. The next example relates to inbox management because email plays such a huge role in our lives. Specifically, how the snooze feature within Gmail is so underutilized. When you receive an email requiring you to take action more than a week from now, for example, you need to present in next month's team meeting, you should snooze that email until the Monday of that week when it is the most relevant. In a way, when the email arrives in your inbox, that's like the capture step. And the snooze feature is the organize to location step, if that makes sense. I have an entire video teaching you step-by-step how to achieve inbox zero, so I'll link that down below. In summary, capture all ideas and tasks in as frictionless a way as possible. Then organize those in locations where that information will be used. Once you're comfortable with these two steps, check out Tiago Forte's second brain video because capture and organize is actually part of his four-step process: capture, organize, distill, and express. CODE. See you on the next video. In the meantime, have a great one.","timeline":[{"t":0,"speech":"","visual":{"action":"A man in a white t-shirt leans over his desk, opens a grey laptop, and begins typing.","colors":{"dominant":"grey","palette":["dark grey","white","black","wood brown","skin tone"]},"composition":{"angle":"eye-level","focus":"The man and his laptop are in sharp focus.","framing":"medium shot"},"mood":"focused","objects":[{"color":"grey","name":"laptop","position":"center of desk","state":"being opened and used"},{"color":"clear","name":"smartphone","position":"left of laptop","state":"lying on desk"},{"color":"black","name":"vertical monitor","position":"right background","state":"on, displaying text"}],"people":[{"age_range":"25-35","clothing":{"accessories":"","bottom":"","footwear":"","top":"plain white t-shirt"},"face":"concentrating, looking down at laptop","hair":"short, black, styled fade","hands":"typing on the laptop keyboard","pose":"sitting at a desk, leaning forward","position":"center frame"}],"setting":{"architecture":"modern apartment","background":"A pegboard and shelves are visible on the wall behind the desk.","lighting":"soft, ambient light from an unseen source, likely a desk lamp.","location":"home office"},"text_on_screen":[]}},{"t":3,"speech":"","visual":{"action":"A user types 'best productivity system' into a Google search bar on a white screen.","colors":{"dominant":"white","palette":["white","blue","red","yellow","green"]},"composition":{"angle":"straight-on","focus":"The search bar and text are in sharp focus.","framing":"close-up"},"mood":"informational","objects":[],"people":[],"setting":{"architecture":"","background":"plain white","lighting":"bright, digital screen light","location":"digital screen"},"text_on_screen":[{"content":"Google","location":"top center","style":"official Google logo"},{"content":"best productivity system","location":"center, in search bar","style":"plain black text"}]}},{"t":7,"speech":"This is Ali Abdaal's second brain.","visual":{"action":"A mind map graphic appears, showing various app icons connected to a central image of a man (Ali Abdaal).","colors":{"dominant":"light blue","palette":["light blue","white","orange","green","red"]},"composition":{"angle":"straight-on","focus":"The entire graphic is in focus.","framing":"full screen graphic"},"mood":"explanatory","objects":[{"color":"various","name":"app icons","position":"surrounding the central image","state":"static"}],"people":[{"age_range":"25-35","clothing":{"accessories":"headphones, glasses","bottom":"","footwear":"","top":"white t-shirt"},"face":"smiling, looking at camera","hair":"short, dark","hands":"one hand holding a smartphone","pose":"headshot in a circle","position":"center"}],"setting":{"architecture":"","background":"light blue gradient","lighting":"digital","location":"digital graphic"},"text_on_screen":[{"content":"Book Notes","location":"top left","style":"black text"},{"content":"Text","location":"top center","style":"black text"},{"content":"Web Pages","location":"top right","style":"black text"}]}},{"t":12,"speech":"So capture is about getting it outside of your brain, social media, the world, and into some trusted single place where you can start to work with it.","visual":{"action":"The man at the desk watches the video on his laptop, looking thoughtful. He then picks up his phone.","colors":{"dominant":"dark grey","palette":["dark grey","white","black","skin tone","light brown"]},"composition":{"angle":"eye-level","focus":"The man is in sharp focus.","framing":"medium shot"},"mood":"contemplative","objects":[{"color":"grey","name":"laptop","position":"in front of the man","state":"open, screen on"},{"color":"clear case","name":"smartphone","position":"on desk, then in hands","state":"being picked up"}],"people":[{"age_range":"25-35","clothing":{"accessories":"","bottom":"","footwear":"","top":"plain white t-shirt"},"face":"thoughtful, slightly pursed lips","hair":"short, black, styled fade","hands":"resting on chin, then reaching for phone","pose":"sitting at desk, watching screen","position":"center"}],"setting":{"architecture":"modern apartment","background":"A pegboard and shelves are visible on the wall behind the desk.","lighting":"soft, ambient light","location":"home office"},"text_on_screen":[]}},{"t":20,"speech":"What are the different ways that you you capture information? Okay.","visual":{"action":"The man looks from his phone to his laptop, looking surprised and engaged, gesturing with his hands.","colors":{"dominant":"grey","palette":["white","grey","black","skin tone","light brown"]},"composition":{"angle":"eye-level","focus":"The man's face and upper body are in focus.","framing":"close-up"},"mood":"inquisitive","objects":[{"color":"clear case","name":"smartphone","position":"in left hand","state":"held"},{"color":"grey","name":"laptop","position":"on desk, right","state":"open"}],"people":[{"age_range":"25-35","clothing":{"accessories":"","bottom":"","footwear":"","top":"plain white t-shirt"},"face":"engaged, slightly wide-eyed, mouth open as if speaking","hair":"short, black, styled fade","hands":"gesturing towards the laptop","pose":"leaning forward at his desk","position":"center"}],"setting":{"architecture":"modern apartment","background":"A pegboard and microphone arm are visible.","lighting":"soft, ambient light","location":"home office"},"text_on_screen":[]}},{"t":24,"speech":"yes, yes, yes, no, cut. Yep, yep, yep, yep, yep, cool.","visual":{"action":"A complex flowchart diagram animates on screen, showing a workflow for 'Ali's Second Brain'.","colors":{"dominant":"white","palette":["white","black","red","blue","yellow"]},"composition":{"angle":"straight-on","focus":"The entire diagram is in focus.","framing":"full screen graphic"},"mood":"complex, overwhelming","objects":[],"people":[],"setting":{"architecture":"","background":"plain white","lighting":"digital","location":"digital graphic"},"text_on_screen":[{"content":"Ali's Second Brain","location":"top center","style":"sans-serif text"},{"content":"CAPTURE","location":"center","style":"bold text in a grey box"},{"content":"ORGANIZE","location":"bottom left","style":"bold text in a grey box"}]}},{"t":31,"speech":"What?","visual":{"action":"The man at the desk stares at his laptop with a shocked and confused expression, his hands raised in disbelief.","colors":{"dominant":"grey","palette":["white","grey","black","skin tone","light brown"]},"composition":{"angle":"eye-level","focus":"The man's face is in sharp focus.","framing":"close-up"},"mood":"shocked, comedic","objects":[{"color":"grey","name":"laptop","position":"in front of him","state":"open"}],"people":[{"age_range":"25-35","clothing":{"accessories":"","bottom":"","footwear":"","top":"plain white t-shirt"},"face":"eyes wide, mouth agape, eyebrows raised in disbelief","hair":"short, black, styled fade","hands":"raised, palms up, in a gesture of confusion","pose":"leaning forward, staring at the screen","position":"center"}],"setting":{"architecture":"modern apartment","background":"A pegboard and microphone arm are visible.","lighting":"soft, ambient light","location":"home office"},"text_on_screen":[]}},{"t":35,"speech":"Hey friends, welcome back to the channel. All jokes aside, regular viewers know I have huge respect for Tiago, Ali, and Thomas,","visual":{"action":"The man, now wearing a jacket, sits in front of a microphone and speaks directly to the camera with a friendly expression.","colors":{"dominant":"grey","palette":["dusty rose","white","black","grey","skin tone"]},"composition":{"angle":"eye-level","focus":"The man is in sharp focus.","framing":"medium shot"},"mood":"welcoming, friendly","objects":[{"color":"black","name":"microphone","position":"in front of the man","state":"on a boom arm"},{"color":"grey","name":"laptop","position":"background right","state":"closed"},{"color":"green","name":"potted plant","position":"right of desk","state":"static"}],"people":[{"age_range":"25-35","clothing":{"accessories":"","bottom":"","footwear":"","top":"dusty rose-colored zip-up jacket over a white t-shirt"},"face":"smiling, friendly, making eye contact with the camera","hair":"short, black, styled fade","hands":"gesturing to emphasize his words","pose":"sitting at a desk","position":"center"}],"setting":{"architecture":"modern apartment","background":"A pegboard and a black backdrop are visible.","lighting":"soft key light from the left, creating a gentle shadow on the right.","location":"home office/studio"},"text_on_screen":[]}},{"t":40,"speech":"but their ultimate productivity systems can be intimidating for the everyday person.","visual":{"action":"A montage of screenshots and video clips of other productivity YouTubers (Tiago Forte, Ali Abdaal, Thomas Frank) and their complex systems appears on screen.","colors":{"dominant":"dark grey","palette":["dark grey","white","blue","light grey","green"]},"composition":{"angle":"straight-on","focus":"The screen captures are in focus.","framing":"full screen graphic"},"mood":"informational, slightly overwhelming","objects":[{"color":"dark grey","name":"Notion UI screenshot","position":"full screen","state":"static"}],"people":[],"setting":{"architecture":"","background":"digital screen","lighting":"digital","location":"digital screen"},"text_on_screen":[{"content":"Tiago Forte x Ali Abdaal","location":"bottom of a video clip","style":"white text on a blue banner"},{"content":"Thomas Frank: Ultimate Brain","location":"bottom of a video clip","style":"white text on a blue banner"}]}},{"t":47,"speech":"So, in this video, I'll be sharing a simple two-step process that'll get you 80% of the benefit with just 20% of the effort.","visual":{"action":"The man gestures with both hands as he explains the premise of the video. A graphic with arrows appears on a black background.","colors":{"dominant":"black","palette":["black","white","grey","yellow","red"]},"composition":{"angle":"straight-on","focus":"The text and graphics are in focus.","framing":"full screen graphic"},"mood":"instructional, promising","objects":[],"people":[],"setting":{"architecture":"","background":"black with a white grid pattern","lighting":"digital","location":"digital graphic"},"text_on_screen":[{"content":"STEP 1","location":"center","style":"white, glowing, pixelated font"},{"content":"CAPTURE","location":"center left","style":"white, glowing, pixelated font"},{"content":"STEP 2","location":"bottom center","style":"white, glowing, pixelated font"},{"content":"ORGANIZE","location":"bottom left","style":"white, glowing, pixelated font"}]}},{"t":55,"speech":"so you can see how I use this productivity workflow to manage a full-time job in tech while creating videos part-time.","visual":{"action":"A shot of the man in a gym, leaning against a squat rack and looking at his phone. Text overlays appear, connected by lines to show how he captures different types of tasks.","colors":{"dominant":"black","palette":["black","grey","dark blue","yellow","white"]},"composition":{"angle":"eye-level","focus":"The man and the overlays are in focus.","framing":"wide shot"},"mood":"illustrative","objects":[{"color":"black","name":"squat rack","position":"right","state":"static"},{"color":"yellow","name":"barbell plate","position":"center, on floor","state":"static"}],"people":[{"age_range":"25-35","clothing":{"accessories":"white earbuds","bottom":"grey athletic shorts","footwear":"white sneakers","top":"dark blue athletic t-shirt"},"face":"focused on his phone","hair":"short, black, styled fade","hands":"holding and tapping on his smartphone","pose":"leaning against a squat rack, one leg crossed","position":"right of center"}],"setting":{"architecture":"modern, open-plan","background":"Other people are working out in the background, which is slightly blurred.","lighting":"bright, even overhead gym lighting.","location":"gym"},"text_on_screen":[{"content":"WORK","location":"top","style":"white text in a blue rounded rectangle"},{"content":"Discuss new acquisition campaign with team and run it by Alvin for sense check","location":"top left","style":"white plain text"},{"content":"YOUTUBE","location":"bottom","style":"white text in a red rounded rectangle"},{"content":"Input video idea: how to manage complex projects in either Notion or Google Workspace","location":"bottom left","style":"white plain text"}]}},{"t":104,"speech":"In a nutshell, step one, I literally capture all my ideas and tasks related to my work and my personal life into an app called Todoist.","visual":{"action":"A diagram appears on a black background. The man's video feed is in a small circle on the right. He draws arrows on the diagram as he speaks.","colors":{"dominant":"black","palette":["black","white","red","yellow","dusty rose"]},"composition":{"angle":"straight-on","focus":"The diagram and text are in focus.","framing":"full screen graphic"},"mood":"educational","objects":[],"people":[{"age_range":"25-35","clothing":{"accessories":"","bottom":"","footwear":"","top":"dusty rose-colored zip-up jacket"},"face":"speaking, explaining","hair":"short, black","hands":"gesturing","pose":"head and shoulders shot","position":"small circle on the right"}],"setting":{"architecture":"","background":"black with a white grid","lighting":"digital","location":"digital graphic"},"text_on_screen":[{"content":"CAPTURE","location":"top left","style":"bold white text"},{"content":"step 1","location":"top left, under CAPTURE","style":"white text in a yellow box"},{"content":"All Tasks and All Ideas","location":"top center","style":"handwritten text in red and yellow"}]}},{"t":112,"speech":"Then, when I sit down in front of my laptop where there's a keyboard, I step two, organize all those ideas and tasks into their corresponding locations:","visual":{"action":"The diagram on screen evolves. The man continues to draw arrows pointing from a central app icon to other app icons representing different categories.","colors":{"dominant":"black","palette":["black","white","red","yellow","blue"]},"composition":{"angle":"straight-on","focus":"The diagram is in focus.","framing":"full screen graphic"},"mood":"educational","objects":[{"color":"red","name":"Todoist app icon","position":"center","state":"static"},{"color":"various","name":"Google Workspace icons","position":"bottom left","state":"static"}],"people":[{"age_range":"25-35","clothing":{"accessories":"","bottom":"","footwear":"","top":"dusty rose-colored zip-up jacket"},"face":"speaking, explaining","hair":"short, black","hands":"gesturing","pose":"head and shoulders shot","position":"small circle on the right"}],"setting":{"architecture":"","background":"black with a white grid","lighting":"digital","location":"digital graphic"},"text_on_screen":[{"content":"ORGANIZE","location":"bottom left","style":"bold white text"},{"content":"step 2","location":"bottom left, under ORGANIZE","style":"white text in a yellow box"},{"content":"Work","location":"below center","style":"handwritten white text"},{"content":"Personal","location":"below center","style":"handwritten white text"}]}},{"t":124,"speech":"Step one, capture.","visual":{"action":"A title card appears with the word 'CAPTURE' in large white text.","colors":{"dominant":"black","palette":["black","white","blue"]},"composition":{"angle":"straight-on","focus":"The text is in focus.","framing":"full screen graphic"},"mood":"transitional","objects":[],"people":[],"setting":{"architecture":"","background":"plain black","lighting":"digital","location":"digital graphic"},"text_on_screen":[{"content":"CAPTURE","location":"center","style":"large, bold, white sans-serif font"},{"content":"STEP 1","location":"center, below CAPTURE","style":"smaller blue sans-serif font"}]}},{"t":128,"speech":"your brain is for having ideas, not holding them","visual":{"action":"A quote appears on a white background with a picture of the author, David Allen.","colors":{"dominant":"white","palette":["white","black","grey","skin tone","green"]},"composition":{"angle":"straight-on","focus":"The text and image are in focus.","framing":"full screen graphic"},"mood":"inspirational, authoritative","objects":[],"people":[{"age_range":"50-60","clothing":{"accessories":"","bottom":"","footwear":"","top":"blue collared shirt"},"face":"smiling gently","hair":"short, light brown","hands":"","pose":"headshot in a circle","position":"center"}],"setting":{"architecture":"","background":"plain white","lighting":"digital","location":"digital graphic"},"text_on_screen":[{"content":"\"your brain is for having ideas, not holding them\"","location":"top center","style":"large black serif font"},{"content":"David Allen","location":"center, below image","style":"black sans-serif font"},{"content":"Author, Getting Things Done","location":"bottom center","style":"grey sans-serif font"}]}},{"t":134,"speech":"So, you should do whatever you can to minimize the friction between point A, having the idea in your head, and point B, writing that idea down.","visual":{"action":"The man speaks to the camera while a simple animation appears next to him, illustrating the concept of capturing an idea.","colors":{"dominant":"black","palette":["black","dusty rose","white","skin tone","yellow"]},"composition":{"angle":"eye-level","focus":"The man and the animation are in focus.","framing":"medium shot"},"mood":"educational","objects":[{"color":"black","name":"microphone","position":"in front of him","state":"on boom arm"}],"people":[{"age_range":"25-35","clothing":{"accessories":"","bottom":"","footwear":"","top":"dusty rose-colored zip-up jacket"},"face":"expressive, explaining a concept","hair":"short, black","hands":"gesturing to the side where the animation is","pose":"sitting at desk","position":"right of center"}],"setting":{"architecture":"","background":"dark, with a pegboard faintly visible","lighting":"soft key light","location":"home office/studio"},"text_on_screen":[{"content":"Idea","location":"top left","style":"yellow handwritten text with a lightbulb icon"},{"content":"Capture","location":"middle left","style":"white handwritten text with a down arrow"}]}},{"t":143,"speech":"I use a free version of Todoist because it has a very responsive widget.","visual":{"action":"A close-up shot of a person's hands holding a smartphone. They are interacting with the Todoist app widget on the home screen.","colors":{"dominant":"white","palette":["white","black","grey","skin tone","blue"]},"composition":{"angle":"high angle, looking down","focus":"The phone screen is in sharp focus.","framing":"extreme close-up"},"mood":"demonstrative","objects":[{"color":"clear case","name":"smartphone","position":"center, held in hands","state":"being used"},{"color":"white","name":"laptop","position":"background","state":"open, screen on"}],"people":[{"age_range":"25-35","clothing":{},"face":"not visible","hair":"not visible","hands":"holding the phone, thumbs are tapping the screen","pose":"sitting","position":"hands in center frame"}],"setting":{"architecture":"","background":"A white table and a laptop are blurred in the background.","lighting":"bright, natural light","location":"living room or office"},"text_on_screen":[{"content":"Today","location":"on phone screen, top of widget","style":"white text on black background"}]}},{"t":153,"speech":"And that's all I use Todoist for.","visual":{"action":"The man speaks to the camera, looking slightly to the side with a definitive expression.","colors":{"dominant":"grey","palette":["dusty rose","white","black","grey","skin tone"]},"composition":{"angle":"eye-level","focus":"The man is in sharp focus.","framing":"medium shot"},"mood":"emphatic","objects":[{"color":"black","name":"microphone","position":"in front of him","state":"on boom arm"}],"people":[{"age_range":"25-35","clothing":{"accessories":"","bottom":"","footwear":"","top":"dusty rose-colored zip-up jacket"},"face":"serious, making a point","hair":"short, black","hands":"resting on the desk","pose":"sitting at desk","position":"center"}],"setting":{"architecture":"modern apartment","background":"A pegboard and a black backdrop are visible.","lighting":"soft key light","location":"home office/studio"},"text_on_screen":[]}},{"t":157,"speech":"As a counter example, I've tried using Thomas Frank's Notion template to capture tasks, but the loading animation and having to fill in one or two property fields added too much friction,","visual":{"action":"A screen recording of a smartphone shows the user opening the Notion app. The Notion UI is shown, highlighting the process of adding a new task, which involves multiple steps.","colors":{"dominant":"black","palette":["black","white","grey","red","green"]},"composition":{"angle":"straight-on","focus":"The phone screen is in focus.","framing":"close-up of phone screen"},"mood":"critical, illustrative","objects":[{"color":"black","name":"smartphone screen","position":"left side of frame","state":"displaying Notion app"}],"people":[{"age_range":"25-35","clothing":{"accessories":"","bottom":"","footwear":"","top":"dusty rose-colored zip-up jacket"},"face":"speaking, explaining","hair":"short, black","hands":"gesturing","pose":"head and shoulders shot","position":"right side of frame"}],"setting":{"architecture":"","background":"split screen with app on left, speaker on right","lighting":"soft key light on speaker","location":"home office/studio"},"text_on_screen":[{"content":"View of All Tasks","location":"on phone screen, top","style":"white text on black background"},{"content":"Untitled","location":"on phone screen, new task page","style":"white text"}]}},{"t":211,"speech":"I'm on my way to work and a colleague messages me with a link to a document for me to review.","visual":{"action":"The man, wearing a face mask, stands inside a subway car, looking down at his phone. A graphic overlay of a chat conversation appears on the right.","colors":{"dominant":"white","palette":["light blue","white","orange","grey","black"]},"composition":{"angle":"eye-level","focus":"The man is in focus, the graphic is sharp.","framing":"medium shot"},"mood":"relatable, everyday scenario","objects":[{"color":"black","name":"smartphone","position":"in his hands","state":"being used"},{"color":"orange","name":"subway pole","position":"right of the man","state":"static"}],"people":[{"age_range":"25-35","clothing":{"accessories":"light blue surgical face mask, black watch","bottom":"","footwear":"","top":"light blue t-shirt"},"face":"partially obscured by mask, looking down","hair":"short, black, styled fade","hands":"holding and looking at smartphone","pose":"standing, holding onto a pole","position":"left of center"}],"setting":{"architecture":"utilitarian","background":"The interior of a brightly lit subway car with orange seats and other passengers.","lighting":"bright, fluorescent overhead lighting","location":"subway train"},"text_on_screen":[{"content":"Hey I've finished","location":"on graphic overlay, right","style":"white text in a green chat bubble"},{"content":"Could you please review","location":"on graphic overlay, right","style":"white text in a green chat bubble"}]}},{"t":225,"speech":"Another example, as I'm about to leave for work, I receive a message reminding me of a colleague's birthday on Friday.","visual":{"action":"The man, wearing a backpack, stands by a door and looks at his phone.","colors":{"dominant":"grey","palette":["dark grey","white","black","skin tone","light grey"]},"composition":{"angle":"eye-level","focus":"The man is in focus.","framing":"medium shot"},"mood":"everyday scenario","objects":[{"color":"black","name":"backpack","position":"on his back","state":"worn"},{"color":"white","name":"cabinet","position":"right","state":"static"},{"color":"grey","name":"door","position":"behind him","state":"closed"}],"people":[{"age_range":"25-35","clothing":{"accessories":"","bottom":"light grey pants","footwear":"","top":"dark grey t-shirt"},"face":"looking down at his phone","hair":"short, black, styled fade","hands":"holding a smartphone and a face mask","pose":"standing by the front door, about to leave","position":"center"}],"setting":{"architecture":"modern apartment","background":"A dark grey wall and a white entryway cabinet.","lighting":"soft, indoor lighting","location":"apartment entryway"},"text_on_screen":[]}},{"t":232,"speech":"I immediately bring up Todoist, type in 'buy birthday present for Michelle today' and add another task 'bring present to office on Friday.'","visual":{"action":"A close-up of hands typing into the Todoist app on a smartphone. The natural language processing highlights 'today' and 'on friday'.","colors":{"dominant":"black","palette":["black","white","grey","green","purple"]},"composition":{"angle":"high angle, looking down","focus":"The phone screen is in sharp focus.","framing":"extreme close-up"},"mood":"efficient, demonstrative","objects":[{"color":"black","name":"smartphone screen","position":"center","state":"displaying Todoist app"}],"people":[{"age_range":"25-35","clothing":{},"face":"not visible","hair":"not visible","hands":"thumbs typing on the phone's keyboard","pose":"holding a phone","position":"hands in center frame"}],"setting":{"architecture":"","background":"blurred, indistinct","lighting":"bright","location":"unspecified indoor"},"text_on_screen":[{"content":"Buy present for Michelle","location":"on phone screen, in task field","style":"white text"},{"content":"Bring present to office on friday","location":"on phone screen, in task field","style":"white text, with 'on friday' highlighted in purple"}]}},{"t":241,"speech":"After buying the present today, I check off the task, and thanks to Todoist's natural language processing feature, it will remind me on Friday to bring the present to the office for Michelle.","visual":{"action":"The man speaks to the camera, with a screen recording of the Todoist app on the left showing a task being checked off and a new task appearing for a future date.","colors":{"dominant":"black","palette":["black","dusty rose","white","grey","skin tone"]},"composition":{"angle":"eye-level","focus":"The man and the screen recording are in focus.","framing":"split screen"},"mood":"informative, satisfied","objects":[{"color":"black","name":"smartphone screen","position":"left","state":"displaying Todoist app"}],"people":[{"age_range":"25-35","clothing":{"accessories":"","bottom":"","footwear":"","top":"dusty rose-colored zip-up jacket"},"face":"smiling, explaining","hair":"short, black","hands":"gesturing towards the screen recording","pose":"sitting at desk","position":"right"}],"setting":{"architecture":"","background":"dark studio background","lighting":"soft key light","location":"home office/studio"},"text_on_screen":[{"content":"Buy present for Michelle","location":"on phone screen, left","style":"white text, being checked off"},{"content":"Bring present to office","location":"on phone screen, left","style":"white text, now visible under Friday's tasks"}]}},{"t":251,"speech":"Pro tip, you should always start your quick capture with an action verb.","visual":{"action":"The man continues speaking while the Todoist screen recording on the left highlights the action verbs at the start of each task.","colors":{"dominant":"black","palette":["black","dusty rose","white","green","skin tone"]},"composition":{"angle":"eye-level","focus":"The man and the screen recording are in focus.","framing":"split screen"},"mood":"instructive","objects":[{"color":"black","name":"smartphone screen","position":"left","state":"displaying Todoist app"}],"people":[{"age_range":"25-35","clothing":{"accessories":"","bottom":"","footwear":"","top":"dusty rose-colored zip-up jacket"},"face":"serious, giving advice","hair":"short, black","hands":"gesturing","pose":"sitting at desk","position":"right"}],"setting":{"architecture":"","background":"dark studio background","lighting":"soft key light","location":"home office/studio"},"text_on_screen":[{"content":"Take Probiotics","location":"on phone screen, left","style":"white text, with 'Take' circled in green"},{"content":"Bring present to office","location":"on phone screen, left","style":"white text, with 'Bring' circled in green"}]}},{"t":258,"speech":"Not a present, it's the present.","visual":{"action":"A clip from the TV show 'The Big Bang Theory' plays. Sheldon Cooper is correcting Leonard in front of two whiteboards.","colors":{"dominant":"orange","palette":["orange","blue","white","red","brown"]},"composition":{"angle":"eye-level","focus":"The characters are in focus.","framing":"medium shot"},"mood":"humorous, referential","objects":[{"color":"white","name":"whiteboard","position":"left and right","state":"has stick figure drawings on it"}],"people":[{"age_range":"30-40","clothing":{"accessories":"","bottom":"dark pants","footwear":"","top":"blue t-shirt with '73' logo over a grey long-sleeve shirt"},"face":"annoyed, correcting someone","hair":"short, brown","hands":"gesturing towards the whiteboard","pose":"standing","position":"center"},{"age_range":"30-40","clothing":{"accessories":"glasses","bottom":"","footwear":"","top":"red hoodie"},"face":"confused","hair":"curly, brown","hands":"","pose":"standing","position":"left"}],"setting":{"architecture":"","background":"An apartment living room/kitchen set.","lighting":"bright studio lighting","location":"TV show set"},"text_on_screen":[]}},{"t":303,"speech":"So, on a typical day when I wake up, my Todoist starts off with recurring tasks and reminders I've input previously.","visual":{"action":"A graphic shows a smartphone screen with the Todoist app. Arrows point to different types of tasks that populate the list at the start of the day.","colors":{"dominant":"white","palette":["white","black","grey","red"]},"composition":{"angle":"straight-on","focus":"The graphic is in focus.","framing":"full screen graphic"},"mood":"informational","objects":[{"color":"black","name":"smartphone","position":"center","state":"displaying Todoist app"}],"people":[],"setting":{"architecture":"","background":"plain white","lighting":"digital","location":"digital graphic"},"text_on_screen":[{"content":"DAILY / WEEKLY RECURRING TASKS","location":"left of phone","style":"white bold text"},{"content":"PREVIOUS REMINDERS","location":"left of phone","style":"white bold text"}]}},{"t":313,"speech":"Which brings us to step two, organize.","visual":{"action":"A title card appears with the word 'ORGANIZE' in large white text.","colors":{"dominant":"black","palette":["black","white","blue"]},"composition":{"angle":"straight-on","focus":"The text is in focus.","framing":"full screen graphic"},"mood":"transitional","objects":[],"people":[],"setting":{"architecture":"","background":"plain black","lighting":"digital","location":"digital graphic"},"text_on_screen":[{"content":"ORGANIZE","location":"center","style":"large, bold, white sans-serif font"},{"content":"STEP 2","location":"center, below ORGANIZE","style":"smaller blue sans-serif font"}]}},{"t":317,"speech":"The biggest pro tip here is from Tiago Forte. The wrong way to organize information is by where you found it, the right way is to organize by the location you will USE that information.","visual":{"action":"A quote appears on a white background with a picture of the author, Tiago Forte.","colors":{"dominant":"white","palette":["white","black","grey","skin tone"]},"composition":{"angle":"straight-on","focus":"The text and image are in focus.","framing":"full screen graphic"},"mood":"inspirational, authoritative","objects":[],"people":[{"age_range":"35-45","clothing":{"accessories":"","bottom":"","footwear":"","top":"dark t-shirt"},"face":"neutral expression, looking slightly off-camera","hair":"short, dark brown","hands":"","pose":"headshot in a circle","position":"center"}],"setting":{"architecture":"","background":"plain white","lighting":"digital","location":"digital graphic"},"text_on_screen":[{"content":"\"the wrong way to organize information is by where you found it, the right way is to organize by the location you will USE that information\"","location":"top center","style":"large black serif font"},{"content":"Tiago Forte","location":"center, below image","style":"black sans-serif font"},{"content":"Author, Building a Second Brain","location":"bottom center","style":"grey sans-serif font"}]}},{"t":330,"speech":"Like, working out at the gym, not hanging out there for for no reason.","visual":{"action":"The man speaks directly to the camera with a slightly humorous, self-deprecating expression.","colors":{"dominant":"grey","palette":["dusty rose","white","black","grey","skin tone"]},"composition":{"angle":"eye-level","focus":"The man is in sharp focus.","framing":"medium close-up"},"mood":"humorous, clarifying","objects":[{"color":"black","name":"microphone","position":"in front of him","state":"on boom arm"}],"people":[{"age_range":"25-35","clothing":{"accessories":"","bottom":"","footwear":"","top":"dusty rose-colored zip-up jacket"},"face":"smirking, looking directly at camera","hair":"short, black","hands":"out of frame","pose":"sitting at desk","position":"center"}],"setting":{"architecture":"modern apartment","background":"A pegboard and a black backdrop are visible.","lighting":"soft key light","location":"home office/studio"},"text_on_screen":[]}},{"t":337,"speech":"In between sets of 800 kilograms, I would have ideas on new marketing campaigns to run at work, advice I need from my manager, and content ideas for YouTube.","visual":{"action":"A repeat of the gym scene, where the man is on his phone. The text overlays for 'WORK' and 'YOUTUBE' tasks appear again.","colors":{"dominant":"black","palette":["black","grey","dark blue","yellow","white"]},"composition":{"angle":"eye-level","focus":"The man and the overlays are in focus.","framing":"wide shot"},"mood":"illustrative, slightly exaggerated humor","objects":[{"color":"black","name":"squat rack","position":"right","state":"static"}],"people":[{"age_range":"25-35","clothing":{"accessories":"white earbuds","bottom":"grey athletic shorts","footwear":"white sneakers","top":"dark blue athletic t-shirt"},"face":"focused on his phone","hair":"short, black, styled fade","hands":"holding and tapping on his smartphone","pose":"leaning against a squat rack","position":"right of center"}],"setting":{"architecture":"modern, open-plan","background":"Other people are working out in the background.","lighting":"bright, even overhead gym lighting.","location":"gym"},"text_on_screen":[{"content":"WORK","location":"top","style":"white text in a blue rounded rectangle"},{"content":"YOUTUBE","location":"bottom","style":"white text in a red rounded rectangle"}]}},{"t":348,"speech":"I capture all that into Todoist, finish the workout, and when I'm back on my laptop, I add the marketing campaign idea in our team's weekly meeting agenda,","visual":{"action":"A screen recording shows a Google Sheets document titled 'The SuperStar Working Group'. The user types an idea into the agenda section.","colors":{"dominant":"white","palette":["white","grey","black","blue","green"]},"composition":{"angle":"straight-on","focus":"The screen is in focus.","framing":"close-up of computer screen"},"mood":"demonstrative, productive","objects":[{"color":"white","name":"Google Sheets interface","position":"full screen","state":"being edited"}],"people":[],"setting":{"architecture":"","background":"digital screen","lighting":"digital","location":"digital screen"},"text_on_screen":[{"content":"[Shared Externally] Team Meeting Notes","location":"top of screen","style":"black text"},{"content":"The SuperStar Working Group","location":"center","style":"large black text"}]}},{"t":353,"speech":"email my manager with the problems I'm facing,","visual":{"action":"A screen recording shows a Gmail compose window. The user is writing an email.","colors":{"dominant":"white","palette":["white","grey","black","blue","red"]},"composition":{"angle":"straight-on","focus":"The screen is in focus.","framing":"close-up of computer screen"},"mood":"demonstrative, professional","objects":[{"color":"white","name":"Gmail interface","position":"full screen","state":"composing an email"}],"people":[],"setting":{"architecture":"","background":"digital screen","lighting":"digital","location":"digital screen"},"text_on_screen":[{"content":"Pre-Read for our upcoming 1:1","location":"subject line","style":"black text"},{"content":"Hi Prisca!","location":"email body","style":"black text"}]}},{"t":356,"speech":"and include new video ideas in my content pipeline page in Notion.","visual":{"action":"A screen recording shows a Notion page. The user is adding a new video idea to a database.","colors":{"dominant":"black","palette":["black","white","grey","green","purple"]},"composition":{"angle":"straight-on","focus":"The screen is in focus.","framing":"close-up of computer screen"},"mood":"demonstrative, creative","objects":[{"color":"black","name":"Notion interface","position":"full screen","state":"being edited"}],"people":[],"setting":{"architecture":"","background":"digital screen","lighting":"digital","location":"digital screen"},"text_on_screen":[{"content":"Ideas","location":"top left","style":"white text"},{"content":"How to manage complex projects in Notion!","location":"center, in a new database entry","style":"white text"}]}},{"t":401,"speech":"As you can see, to make step two work well, you first need to identify suitable locations, then organize to those locations.","visual":{"action":"A repeat of the diagram showing tasks from Todoist being organized into Google Workspace, Google Calendar, and Notion.","colors":{"dominant":"black","palette":["black","white","red","yellow","blue"]},"composition":{"angle":"straight-on","focus":"The diagram is in focus.","framing":"full screen graphic"},"mood":"summarizing, educational","objects":[],"people":[{"age_range":"25-35","clothing":{"accessories":"","bottom":"","footwear":"","top":"dusty rose-colored zip-up jacket"},"face":"speaking, explaining","hair":"short, black","hands":"gesturing","pose":"head and shoulders shot","position":"small circle on the left"}],"setting":{"architecture":"","background":"black with a white grid","lighting":"digital","location":"digital graphic"},"text_on_screen":[{"content":"ORGANIZE","location":"top left","style":"bold white text"},{"content":"step 2","location":"top left, under ORGANIZE","style":"white text in a yellow box"}]}},{"t":417,"speech":"Another example, I'm in a car and I come across a video editing tutorial.","visual":{"action":"The man, wearing a face mask, sits in the passenger seat of a car, looking out the window. A smartphone screen overlay on the left shows a YouTube video.","colors":{"dominant":"grey","palette":["grey","black","white","skin tone","light blue"]},"composition":{"angle":"eye-level","focus":"The man is in focus.","framing":"medium close-up"},"mood":"relatable, everyday","objects":[{"color":"black","name":"smartphone screen overlay","position":"left","state":"playing a YouTube video"}],"people":[{"age_range":"25-35","clothing":{"accessories":"light blue surgical face mask","bottom":"","footwear":"","top":"black t-shirt"},"face":"pensive, looking out the window","hair":"short, black, styled fade","hands":"out of frame","pose":"sitting in a car","position":"right"}],"setting":{"architecture":"","background":"The interior of a car, with the outside view blurred.","lighting":"natural, overcast daylight from the window","location":"car"},"text_on_screen":[{"content":"10 Things You're Doing Wrong In Final Cut Pro","location":"on phone screen, left","style":"white text, YouTube video title"}]}},{"t":425,"speech":"and when I get home, I add it to the post-production section of my video page in Notion because I want to watch it right before I start editing where it is the most useful.","visual":{"action":"A screen recording shows the user copying a link from Todoist and pasting it into a checklist on a Notion page titled 'Video Editing Checklist'.","colors":{"dominant":"white","palette":["white","black","grey","blue","light grey"]},"composition":{"angle":"straight-on","focus":"The screen is in focus.","framing":"split screen, Todoist on left, Notion on right"},"mood":"demonstrative, organized","objects":[{"color":"dark grey","name":"Todoist interface","position":"left","state":"static"},{"color":"white","name":"Notion interface","position":"right","state":"being edited"}],"people":[],"setting":{"architecture":"","background":"digital screen","lighting":"digital","location":"digital screen"},"text_on_screen":[{"content":"Video Editing Checklist","location":"on Notion page, right","style":"large black text"},{"content":"Watch tips video (link)","location":"on Notion page, right","style":"black text in a checklist"}]}},{"t":435,"speech":"At the government tax bureau place, I was told to apply for a tax refund in eight months by submitting three documents.","visual":{"action":"A man in a black t-shirt walks towards the entrance of a building. A text overlay appears with the objective.","colors":{"dominant":"grey","palette":["grey","black","blue","white","green"]},"composition":{"angle":"eye-level","focus":"The scene is slightly blurred to focus on the text.","framing":"medium wide shot"},"mood":"informational, task-oriented","objects":[{"color":"blue","name":"tent/awning","position":"left","state":"static"}],"people":[{"age_range":"25-35","clothing":{"accessories":"cross-body bag","bottom":"light shorts","footwear":"","top":"black t-shirt"},"face":"back of head visible","hair":"short, black","hands":"","pose":"walking away from camera","position":"center, moving right"}],"setting":{"architecture":"modern glass-front building","background":"A city street with trees.","lighting":"daylight","location":"outside a government building"},"text_on_screen":[{"content":"OBJECTIVE","location":"center","style":"white text in a yellow-outlined box"},{"content":"Submit 3 documents in 8 months to qualify for a full tax refund","location":"center, below objective","style":"white text, with '3 documents' and '8 months' highlighted in yellow"}]}},{"t":447,"speech":"When I got home, I saved that information in a Notion page, and while that isn't wrong, I'm probably going to forget about it in eight months.","visual":{"action":"A split screen shows a Todoist task on the left and a Notion page on the right. An arrow points from the task to the Notion page, showing the transfer of information.","colors":{"dominant":"black","palette":["black","white","grey","red","yellow"]},"composition":{"angle":"straight-on","focus":"The screen elements are in focus.","framing":"full screen graphic"},"mood":"explanatory","objects":[{"color":"black","name":"smartphone screen","position":"left","state":"displaying Todoist"},{"color":"white","name":"Notion page","position":"right","state":"displaying tax info"}],"people":[],"setting":{"architecture":"","background":"black background","lighting":"digital","location":"digital graphic"},"text_on_screen":[{"content":"Tax Refund Information","location":"on Notion page, right","style":"large black text"},{"content":"Documents to bring","location":"on Notion page, right","style":"bold black text"}]}},{"t":454,"speech":"So, in addition to this record, I block off a time slot on my calendar for eight months later,","visual":{"action":"A screen recording of a Google Calendar. The user navigates forward eight months.","colors":{"dominant":"white","palette":["white","grey","blue","light grey","green"]},"composition":{"angle":"straight-on","focus":"The calendar UI is in focus.","framing":"close-up of computer screen"},"mood":"demonstrative, proactive","objects":[{"color":"white","name":"Google Calendar interface","position":"full screen","state":"being navigated"}],"people":[],"setting":{"architecture":"","background":"digital screen","lighting":"digital","location":"digital screen"},"text_on_screen":[{"content":"July 2022","location":"top center","style":"black text"},{"content":"August 2023","location":"top center","style":"black text"}]}},{"t":505,"speech":"In this instance, it's fine to keep a record within Notion, but my calendar is the place where that information will be used since my calendar basically tells me where to be and when.","visual":{"action":"A diagram illustrates the difference between where info is stored (Notion) and where it is used (Google Calendar).","colors":{"dominant":"black","palette":["black","white","dusty rose","blue","skin tone"]},"composition":{"angle":"eye-level","focus":"The man and the graphic are in focus.","framing":"medium shot"},"mood":"clarifying, educational","objects":[{"color":"white","name":"Notion icon","position":"center left","state":"static"},{"color":"blue","name":"Google Calendar icon","position":"bottom left","state":"static"}],"people":[{"age_range":"25-35","clothing":{"accessories":"","bottom":"","footwear":"","top":"dusty rose-colored zip-up jacket"},"face":"explaining, looking at camera","hair":"short, black","hands":"gesturing to explain the concept","pose":"sitting at desk","position":"right"}],"setting":{"architecture":"","background":"dark studio background","lighting":"soft key light","location":"home office/studio"},"text_on_screen":[{"content":"PLACE WHERE INFO IS STORED","location":"center left","style":"bold white text"},{"content":"LOCATION WHERE INFO IS USED","location":"bottom left","style":"bold white text"}]}},{"t":515,"speech":"Funny story, a friend of mine, uh, missed the deadline and lost out on quite a bit of tax refund, so that's like a real-life consequence.","visual":{"action":"The man tells a short anecdote, pointing down and then shrugging with a wry smile.","colors":{"dominant":"grey","palette":["dusty rose","white","black","grey","skin tone"]},"composition":{"angle":"eye-level","focus":"The man is in sharp focus.","framing":"medium shot"},"mood":"anecdotal, cautionary","objects":[{"color":"black","name":"microphone","position":"in front of him","state":"on boom arm"}],"people":[{"age_range":"25-35","clothing":{"accessories":"","bottom":"","footwear":"","top":"dusty rose-colored zip-up jacket"},"face":"wry smile, telling a story","hair":"short, black","hands":"pointing down, then shrugging","pose":"sitting at desk","position":"center"}],"setting":{"architecture":"modern apartment","background":"A pegboard and a black backdrop are visible.","lighting":"soft key light","location":"home office/studio"},"text_on_screen":[]}},{"t":531,"speech":"Capture, capture, capture, organize. Capture, capture, capture, organize. Capture, capture, capture...","visual":{"action":"An animation of a clock face appears. The words 'CAPTURE' and 'ORGANIZE' pop up around it, illustrating a daily cycle.","colors":{"dominant":"white","palette":["white","black"]},"composition":{"angle":"straight-on","focus":"The graphic is in focus.","framing":"full screen graphic"},"mood":"repetitive, cyclical","objects":[{"color":"black","name":"clock icon","position":"center","state":"animating"}],"people":[],"setting":{"architecture":"","background":"plain white","lighting":"digital","location":"digital graphic"},"text_on_screen":[{"content":"CAPTURE","location":"around the clock","style":"black text"},{"content":"ORGANIZE","location":"top and bottom of clock","style":"black text"}]}},{"t":538,"speech":"Nobody expects the Spanish Inquisition.","visual":{"action":"A clip from Monty Python shows three men in red cardinal outfits bursting into a room.","colors":{"dominant":"red","palette":["red","black","gold","white","skin tone"]},"composition":{"angle":"eye-level","focus":"The characters are in focus.","framing":"medium shot"},"mood":"absurd, humorous, non-sequitur","objects":[],"people":[{"age_range":"30-50","clothing":{"accessories":"red hats, gold crosses","bottom":"","footwear":"","top":"red cardinal robes"},"face":"intense, yelling","hair":"various","hands":"","pose":"bursting into a room","position":"center"}],"setting":{"architecture":"","background":"a dimly lit room","lighting":"studio lighting","location":"TV show set"},"text_on_screen":[]}},{"t":542,"speech":"Pro tip, it's fine to skip the calendar and leave tasks that are not time-specific within Todoist.","visual":{"action":"The man speaks to the camera, giving a final piece of advice.","colors":{"dominant":"black","palette":["black","dusty rose","white","grey","red"]},"composition":{"angle":"eye-level","focus":"The man is in focus.","framing":"medium shot"},"mood":"instructive, helpful","objects":[{"color":"black","name":"microphone","position":"in front of him","state":"on boom arm"}],"people":[{"age_range":"25-35","clothing":{"accessories":"","bottom":"","footwear":"","top":"dusty rose-colored zip-up jacket"},"face":"friendly, giving advice","hair":"short, black","hands":"gesturing","pose":"sitting at desk","position":"center"}],"setting":{"architecture":"","background":"dark studio background","lighting":"soft key light","location":"home office/studio"},"text_on_screen":[{"content":"PRO TIP","location":"top center","style":"white text on a red background"},{"content":"YOU CAN LEAVE TASKS THAT ARE NOT TIME-SPECIFIC WITHIN TODOIST","location":"center","style":"bold white text"}]}},{"t":548,"speech":"For example, it doesn't matter when I take my probiotics every day. It doesn't matter when I physically hand the present over to Michelle as long as I do it before I leave the office.","visual":{"action":"A split screen shows the man speaking on the right and a Todoist screen on the left, highlighting two non-time-specific tasks.","colors":{"dominant":"black","palette":["black","dusty rose","white","grey","skin tone"]},"composition":{"angle":"eye-level","focus":"The man and the screen are in focus.","framing":"split screen"},"mood":"illustrative","objects":[{"color":"black","name":"smartphone screen","position":"left","state":"displaying Todoist"}],"people":[{"age_range":"25-35","clothing":{"accessories":"","bottom":"","footwear":"","top":"dusty rose-colored zip-up jacket"},"face":"explaining, looking at camera","hair":"short, black","hands":"gesturing","pose":"sitting at desk","position":"right"}],"setting":{"architecture":"","background":"dark studio background","lighting":"soft key light","location":"home office/studio"},"text_on_screen":[{"content":"Take probiotics","location":"on phone screen, left","style":"white text, highlighted"},{"content":"Bring present to office","location":"on phone screen, left","style":"white text, highlighted"}]}},{"t":602,"speech":"The next example relates to inbox management because email plays such a huge role in our lives.","visual":{"action":"A close-up, angled shot of a computer monitor displaying a Gmail inbox.","colors":{"dominant":"white","palette":["white","grey","red","green","blue"]},"composition":{"angle":"low angle, from the side","focus":"The screen is in focus, with a shallow depth of field.","framing":"close-up"},"mood":"professional, tech-focused","objects":[{"color":"white","name":"computer monitor","position":"center","state":"displaying Gmail"},{"color":"blue","name":"vertical monitor","position":"background right","state":"on"}],"people":[],"setting":{"architecture":"","background":"A modern desk setup.","lighting":"The light from the monitor illuminates the scene.","location":"home office"},"text_on_screen":[{"content":"Follow Up","location":"on screen","style":"red label text"},{"content":"Read Through Later","location":"on screen","style":"green label text"}]}},{"t":612,"speech":"When you receive an email requiring you to take action more than a week from now, for example, you need to present in next month's team meeting,","visual":{"action":"A screen recording of a Gmail inbox is shown, with the speaker's video feed in the bottom right corner. A specific line in an email is highlighted.","colors":{"dominant":"white","palette":["white","grey","black","orange","blue"]},"composition":{"angle":"straight-on","focus":"The screen recording is in focus.","framing":"full screen graphic"},"mood":"instructional","objects":[{"color":"white","name":"Gmail interface","position":"full screen","state":"displaying an email"}],"people":[{"age_range":"25-35","clothing":{"accessories":"","bottom":"","footwear":"","top":"dusty rose-colored zip-up jacket"},"face":"explaining","hair":"short, black","hands":"","pose":"head and shoulders shot","position":"bottom right corner"}],"setting":{"architecture":"","background":"digital screen","lighting":"digital","location":"digital screen"},"text_on_screen":[{"content":"5-min Sharing in Next Month's Team meeting?","location":"subject line","style":"bold black text"},{"content":"For next month's team meeting","location":"email body","style":"black text, highlighted in orange"}]}},{"t":620,"speech":"you should snooze that email until the Monday of that week when it is the most relevant.","visual":{"action":"The user clicks the 'Snooze' button in Gmail and selects a date on the calendar pop-up.","colors":{"dominant":"white","palette":["white","grey","black","blue","orange"]},"composition":{"angle":"straight-on","focus":"The Gmail UI is in focus.","framing":"close-up of computer screen"},"mood":"demonstrative, efficient","objects":[{"color":"white","name":"Gmail interface","position":"full screen","state":"snoozing an email"}],"people":[],"setting":{"architecture":"","background":"digital screen","lighting":"digital","location":"digital screen"},"text_on_screen":[{"content":"Snooze until...","location":"pop-up menu","style":"black text"},{"content":"September 2022","location":"calendar pop-up","style":"black text"}]}},{"t":627,"speech":"In a way, when the email arrives in your inbox, that's like the capture step. And the snooze feature is the organize to location step, if that makes sense.","visual":{"action":"A diagram shows an email icon representing 'Capture' and a snoozed email icon representing 'Organize'.","colors":{"dominant":"black","palette":["black","white","yellow","orange","dusty rose"]},"composition":{"angle":"straight-on","focus":"The graphic is in focus.","framing":"full screen graphic"},"mood":"conceptual, summarizing","objects":[{"color":"yellow","name":"email icon","position":"top center","state":"static, with a red '1' notification"},{"color":"orange","name":"snoozed email icon","position":"bottom center","state":"static, with a clock"}],"people":[{"age_range":"25-35","clothing":{"accessories":"","bottom":"","footwear":"","top":"dusty rose-colored zip-up jacket"},"face":"explaining","hair":"short, black","hands":"","pose":"head and shoulders shot","position":"right side"}],"setting":{"architecture":"","background":"black with a white grid","lighting":"digital","location":"digital graphic"},"text_on_screen":[{"content":"CAPTURE","location":"top left","style":"bold white text"},{"content":"ORGANIZE","location":"bottom left","style":"bold white text"}]}},{"t":638,"speech":"In summary, capture all ideas and tasks in as frictionless a way as possible. Then organize those in locations where that information will be used.","visual":{"action":"A final summary diagram is shown, reiterating the main points of the two-step process.","colors":{"dominant":"black","palette":["black","white","red","yellow","blue"]},"composition":{"angle":"straight-on","focus":"The diagram is in focus.","framing":"full screen graphic"},"mood":"conclusive, summarizing","objects":[],"people":[{"age_range":"25-35","clothing":{"accessories":"","bottom":"","footwear":"","top":"dusty rose-colored zip-up jacket"},"face":"speaking","hair":"short, black","hands":"","pose":"head and shoulders shot","position":"small circle on the right"}],"setting":{"architecture":"","background":"black with a white grid","lighting":"digital","location":"digital graphic"},"text_on_screen":[{"content":"CAPTURE","location":"top left","style":"bold white text"},{"content":"ORGANIZE","location":"bottom left","style":"bold white text"}]}},{"t":650,"speech":"Once you're comfortable with these two steps, check out Tiago Forte's second brain video because capture and organize is actually part of his four-step process: capture, organize, distill, and express. CODE.","visual":{"action":"A final complex flowchart diagram is shown, with the four steps of the CODE method circled in green.","colors":{"dominant":"white","palette":["white","black","green","red","yellow"]},"composition":{"angle":"straight-on","focus":"The diagram is in focus.","framing":"full screen graphic"},"mood":"conclusive, providing next steps","objects":[],"people":[],"setting":{"architecture":"","background":"plain white","lighting":"digital","location":"digital graphic"},"text_on_screen":[{"content":"CAPTURE","location":"top center, circled in green","style":"black text"},{"content":"ORGANIZE","location":"middle left, circled in green","style":"black text"},{"content":"DISTILL","location":"bottom left, circled in green","style":"black text"},{"content":"EXPRESS","location":"middle right, circled in green","style":"black text"}]}},{"t":659,"speech":"See you on the next video. In the meantime, have a great one.","visual":{"action":"The man smiles and points at the camera, ending the video on a friendly note.","colors":{"dominant":"grey","palette":["dusty rose","white","black","grey","skin tone"]},"composition":{"angle":"eye-level","focus":"The man is in sharp focus.","framing":"medium shot"},"mood":"upbeat, friendly, conclusive","objects":[{"color":"black","name":"microphone","position":"in front of him","state":"on boom arm"}],"people":[{"age_range":"25-35","clothing":{"accessories":"","bottom":"","footwear":"","top":"dusty rose-colored zip-up jacket"},"face":"smiling broadly, making eye contact","hair":"short, black","hands":"pointing a finger at the camera","pose":"sitting at desk","position":"center"}],"setting":{"architecture":"modern apartment","background":"A pegboard and a black backdrop are visible.","lighting":"soft key light","location":"home office/studio"},"text_on_screen":[]}}],"created_at":"2026-04-11 19:45:03","processed_at":"2026-04-11 19:49:02","view_count":8,"thumbnail":"/data/videos/c8da9fbe-adab-4034-a838-d65ce635e7eb/thumbnail.jpg","video":"/data/videos/c8da9fbe-adab-4034-a838-d65ce635e7eb/web.mp4","urls":{"page":"/v/my-simple-productivity-system-for-normal-people","api":"/api/v1/videos/my-simple-productivity-system-for-normal-people","timeline_file":"/data/videos/c8da9fbe-adab-4034-a838-d65ce635e7eb/timeline.json"}}