How I Manage My Time - 10 Time Management Tips

Ali Abdaalproductivitytime managementself-helpbook recommendationsefficiencyto-do listtime blockingParkinson's Lawdelegationwork-life balancecreator economy

YouTuber Ali Abdaal shares the ten most impactful time management principles he has learned from reading productivity books over the last decade. He explains concepts such as taking ownership of one's time, using the 'hell yeah or no' framework for decision-making, and identifying a 'daily highlight' to focus on. Abdaal also covers practical techniques like time blocking, using physical to-do lists, leveraging Parkinson's Law with artificial deadlines, and the importance of delegation and automated scheduling. He concludes by emphasizing the importance of choosing to be satisfied with what one has accomplished each day.

Transcription

Alright. So, over the past 10 years, I have read basically all of the books around productivity and time management. And in that time, there are 10 things that I still use in my life, genuinely use to help make my time management more efficient. Let's talk about them in this video. Tip number one is that we absolutely own all of our time. Now, this is like a big one. Um, when I first had this realization, my life genuinely changed because I used to think I don't have time to do stuff. And I don't know where I read it, but I came across this like probably in like a fortune cookie somewhere, which said something like, at any given moment, you are doing what you most want to be doing. And that was a very empowering thing for me because I I was obviously in need of empowerment. And it helped me realize that my time is entirely within my control. Like, right now, I'm filming this video because I want to be. Earlier today, I spent six hours playing World of Warcraft because that's what I wanted to do. I could not have said I don't have the time to work out today. Instead, it was a case of I'm actively choosing not to make the time to work out today. And so when it comes to time management, like step one is always to recognize that we are always in control of our own time. Yes, you might have a boss, yes, you might have parents telling you what to do, but fundamentally, you are in control of your own time and you can choose to do whatever you want with that time. If you don't have the time to do something, that something is just not a priority, which is fine, but don't pretend like the reason you're not doing it is because you genuinely don't have the time. Point number two is the title of this book by Derek Sivers, Hell yeah or no. What's worth doing. Now, the vibe here, hell yeah or no, it kind of says it all in the title. That when when we're young and we don't have very many opportunities in our lives, we should probably say yes to the majority of things that are coming our way. But as soon as we get to a point where we're starting getting starting to get more inbound leads than we have time available, we start operating with a hell yeah or no maxim. And the idea there is something is either a hell yes or it's a no. And so if I get an email from someone saying, hey, do you want to do this thing and I'm thinking, maybe, it sounds kind of all right, then my default position is going to be no. If I get an email from someone saying, hey, do you want to do this thing and I'm like, hell yeah, then I'm going to do the thing. And I'm trying to get better at using this principle in my life because even now, my calendar is full of a lot of things where I'm like, yeah, kind of rather than hell yeah to and I always regret doing it when it comes down. So, hell yeah or no, just like learning to be okay with saying no to stuff is another really important principle of time management. Thirdly, there's a tip I picked up from this book called Make Time by Jake Knapp and John Zeratsky. Um, and this tip is called The Daily Highlight. This is like deviously simple. Basically, the idea is that every day we decide this thing, this one thing is going to be my highlight of the day. This is the only thing I need to get done today. And on the days where I set a daily highlight, and I try and do this every day, I always get the thing done and I'm always really happy at the end of the day. But if I have a day where I don't set my daily highlight, then I kind of drown in my to-do list, and I have this just image in my head of like, oh yeah, I need to do this and this and this and that. And it's a lot harder to get stuff done. Whereas on days where I have the daily highlight, I have that just one thing that I'm focusing on. You know, this is the most urgent or the most satisfying or the most fun thing I have to do today, and then it just really, really helps with my time management. Tip number four for time management is to use a to-do list. And these days, I use a physical to-do list with this uh analog by Ugmonk. It's very nice. It's like you get these like note cards and then you get this like wooden thing and you like put the note card in the thing and it looks like this. And that means like every morning once I've figured out what my daily highlight is, I make a list of the other stuff that I have to do that day and I shove it on a list and then I tick them off and cross them off with physical pen as I go throughout my day. It doesn't really matter what system you use for a to-do list, but again, there's a general principle of productivity which is that our brain is for having ideas, not for holding them. And a big part of why we let stuff slip through the cracks when it comes to managing our time and managing our productivity is because we haven't written them down. And so anytime I need to do something, I write it down into an app. These days I use Rome. But then when I figure out my daily to-do list, it's all based on this analog system by Ugmonk, which is very nice. And it's kind of cool having a physical to-do list in front of me that I can cross things off of and it just feels nice. And yeah, even at work when I'm working as a doctor, I use physical to-do lists to manage my patient list, to manage my list of tasks. There's something incredibly satisfying about crossing something off which you just don't get when you use an app. Principle number five for time management is the concept of time blocking. Apparently, this is something that Elon Musk does all the time. And basically the idea there is anytime we need to do something, we put a block for it in our calendar. So, I don't like doing this for absolutely everything because I'm a bit of a waste man and I think the more time I spend managing my productivity system, the less time I spend actually getting stuff done and then it's just all completely pointless. But the one thing that I always schedule into my calendar at the start of the day is my daily highlight. So, if I've decided my daily highlight is filming this video, usually, well, I'll try my best to schedule it into my calendar at the time where I know I'm going to film the video. If my daily highlight is call my grandma, I will literally schedule it into my calendar. If my daily highlight is make changes to my website, I will schedule it at like for a block in my calendar. And that's like really nice and reassuring because it means that that one thing that I've decided is really, really important is always going to get done because it's always on the schedule. And then if I need to move it around, I'll move it around if something comes up. But at least it's there on the schedule by default. And this thing where you combine the daily highlight with time blocking in the calendar is just incredibly useful. Everyone always kind of thinks that like, oh but only one thing a day. Don't you have to do more than that? And yeah, you do kind of have to do more than that in most of our lives. But imagine if every single day for the next year, you could actually do the one thing, the one most important thing to do that day, you'd make a hell of a lot of progress over the course of the year and it would just be absolutely game-changing. Principle number six is related to something called Parkinson's law, which is that work expands to fill the time that we allocate to it. So, if I have to film a YouTube video in a day and I give myself the whole day to film that YouTube video, inevitably, it's going to take all day to film the YouTube video. Whereas if I only give myself half an hour or an hour to film the YouTube video and I fill my day up with other things, then inevitably I get the video done in that small amount of time. And so the actionable advice here is to leverage artificial deadlines. Even when it's something like filming a new course, like, you know, I'm working on a course for YouTube for beginners where I kind of film and talk you through everything about my YouTube video production process. And this doesn't really have a deadline, like I could literally do it whenever I want. I don't have to do it. It's a purely optional project. But I've set myself the goal that, okay, you know what? I'm going to film all of this course next weekend. And I've blocked out time in my calendar next weekend to film the course. And that's an artificial deadline, which means the course is going to get done. Whereas if I just had it in my mind or in my to-do list without a deadline, without a schedule, it would just inevitably never ever get done. Point number seven is one I've started applying recently and that is having protected time. When you're an entrepreneur and you're like working for yourself and all that kind of stuff, you end up basically being able to set whatever schedule you want. But like if if you're like me and you're like making connections and making friends with people all around the internet, you get to a point where your day is filled with lots and lots of zoom calls. And I realized that for me, I need to keep my mornings completely free of any obligations or any zoom calls. And this has been an absolute game changer because in the morning, that means I can wake up whenever I want. Usually it's half past 8 these days. And it means that for a solid like four hours at least, I've got uninterrupted time where I can do whatever I want. So these days I'm working on writing my book. So the morning is my protected time for writing. But even on days where I'm not working on the book, it's just genuinely so nice to have that like time slot where I can think about the business or plan some more videos or do the things that help move me forward in my work career. And sometimes, if I'm not really feeling it, I'll just decide, you know what? I'm going to use this protected time to play World of Warcraft or to just kind of relax and read a book on the sofa. So, if you're interested in better ways to managing your time, I would recommend figuring out what your protected time is going to be, time that is just for you and you alone and not for anyone else where no one is allowed to book something in your schedule. Alright, principle number eight is delegation. Now this one is is a little bit weird because normally when you say the word delegate, people imagine that, oh, well, I don't I can't afford to delegate something. I don't have enough money to delegate, to hire someone. And sure, that that's probably true, but the way that I think of it, even when this YouTube channel wasn't successful was that like what is actually the dollar value of my time? How much how much is my time actually worth? And when it came to running my businesses, I decided that, okay, my time is worth 20 pounds an hour or $25 an hour. And that means that anything I'm doing that I don't enjoy, that I can outsource to someone that I can delegate for less than $25 an hour, I absolutely should do that. And that principle of delegation has encouraged me to get a cleaner, which has been great because now we have someone who comes in to clean the house every other week, which means I don't have to do it myself. And back in the day when I was building my businesses from the ground up, and there was lots of things that needed to be done like data entry or things like that, I was able to delegate those to freelancers in like the Philippines or in Bangladesh or in India through upwork.com or fiverr.com. And like paying them like $7 an hour is an amazing like wage for for work in the Philippines. But it was fantastic for me because it freed up my time to do things that were adding more value to the business and to my life than doing data entry, for example. And so whatever your circumstances are, I'd encourage you to think about what is the dollar value of your time and potentially, if you want, can you delegate stuff that's cheaper than that to other people potentially. Tip number nine for time management is to try and automate scheduling as much as possible. Now that we're in the world of like zoom calls and like chatting to people over the internet basically every day, I found I was wasting a lot of time in scheduling back and forth where I'd be like, hey, I want to talk to you but like are you free this time Pacific time, this time Eastern time, this time British standard time, all this kind of stuff. And we'd go back and forth with emails for like a solid 10 days before anything would get done. But then I discovered an app called Calendly and Calendly is great. It's free for like the free version. I pay for the pro for the pro version these days. Not sponsoring this video or anything like that, unfortunately. Calendly, if you're watching this, let me know. But the idea behind Calendly is you can literally send someone a link and it has like all of your availability and they can just book a slot in your calendar. Now this feels a little bit weird to do initially. It feels like a bit of a power move that, hey, book a slot on my calendar. But anytime I get a Calendly link from someone, I'm like, oh my god, I'm so grateful because this is literally saved me 20 minutes of my life, time that I'm never going to get back in not having to worry about scheduling back and forth emails. Even sometimes these days when it comes to like catching up with friends, I just send them a Calendly link and I'm like, look, hey man, I'm really sorry, but like, you know, we're never going to talk because the schedules are never going to align, but if there's a time that works for you, click on this link and he books a time and we have a call and it's nice because I've caught up with so many more friends in the last few months through using Calendly links than I did in the last like three years of having to schedule back and forth with WhatsApp messages. And finally, principle number 10 for time management, and this is something I've only recently started to appreciate, which is that like when you're like a productivity nerd and you're interested in like efficiency and getting more done, it's very easy for us to get to the end of the day and to just feel chronically dissatisfied with what we've accomplished. Like at the end of the day, it's like, oh well, I I filmed one video today, but I could have filmed five videos. What's wrong with me? I'm such a waste man and kind of internally beating ourselves up about this. But one thing I've started to kind of tell myself recently is that I can choose to be satisfied at the end of the day. At the end of this day, I'll have filmed this video. I was planning to film three more videos, but I didn't get I didn't get around to doing those. That's fine. I filmed one. I can choose to be satisfied with what I've done. And that's all good. And like it it doesn't change how much work I've done by me beating myself up about it. It just makes me feel bad. And therefore, I can choose to feel good with how I've managed my time. If you're interested in more strategies on how to manage your time, I actually have three whole online courses themed around productivity and time management that are hosted on Skillshare. No, they're not sponsoring this video, but if you hit the link in the video description, there will be a link that gives you a free trial to Skillshare where you can check out my three classes on productivity. One of them is about the fundamentals of productivity. One of them is about the productivity equation, which is my personal mental model for productivity. And the third one is one that I released very recently, like last week, around productivity for creators and how we manage our time doing this like creative high side hustle entrepreneur type stuff. So check that out with the links in the video description. And if you want more tips for time management and general productivity, you should check out my book review and summary of the book Make Time, which is one of my favorite productivity books of all time and that will be linked right over there. So thank you so much for watching. Have a great day and I'll see you in the next video. Bye-bye.

Visual Timeline

0:00
medium shot eye-level informative and casual

A man in a teal hoodie pours orange juice from a Tropicana carton into a fancy glass while speaking to the camera.

"Alright. So, over the past 10 years, I have read basically all of the books around productivity and time management."

Setting: living room or home office — soft, warm light from the right side of the frame

People (1):

• sitting at a desk or table, wearing teal textured hoodie, dark, curly, medium length hair — speaking, looking towards the camera

glass (clear)Tropicana orange juice carton (white and blue)

Text: "@aliabdaal"

Colors:teal, white, orange, brown, green
0:08
medium shot eye-level engaging and educational

A series of ten animated icons with text labels appear at the bottom of the screen, representing the ten tips.

"There are 10 things that I still use in my life, genuinely use to help make my time management more efficient."

Setting: living room or home office — soft, warm light

People (1):

• sitting, facing the camera, wearing teal textured hoodie, dark, curly, medium length hair — smiling, looking directly at the camera

Tropicana orange juice carton (white and blue)

Text: "WE OWN ALL OF OUR TIME", "HELL YEAH OR NO", "THE DAILY HIGHLIGHT", "USE A TO-DO LIST", "TIME BLOCKING", "PARKINSON'S LAW", "PROTECTED TIME", "DELEGATION", "AUTOMATED SCHEDULING", "THE CHOICE TO BE SATISFIED"

Colors:teal, white, red, yellow, blue
0:15
full screen graphic straight-on transitional

A title card appears with text and an hourglass icon.

"Tip number one is that we absolutely own all of our time."

Setting: graphic — bright, even

hourglass icon (yellow and purple)

Text: "WE OWN ALL OF OUR TIME"

Colors:white, black, pink, yellow, purple
0:18
medium shot eye-level thoughtful

The man takes a sip of his orange juice from the fancy glass.

"Now, this is like a big one."

Setting: living room or home office — soft, warm light

People (1):

• sitting, drinking, wearing teal textured hoodie, dark, curly, medium length hair — eyes looking down at the glass, lips on the rim

glass of juice (clear with orange liquid)
Colors:teal, white, orange, brown, green
0:27
medium close-up eye-level emphatic

The man gestures with both hands, palms up, while explaining his past mindset. A large text overlay appears.

"I used to think I don't have time to do stuff."

Setting: living room or home office — soft, warm light

People (1):

• sitting, leaning forward slightly, wearing teal textured hoodie, dark, curly, medium length hair — expressive, speaking earnestly

Text: "I DON'T HAVE TIME TO DO STUFF"

Colors:teal, white, skin tone, red, dark blue
0:36
medium close-up eye-level revelatory

The man continues to speak and gesture. A new text overlay appears.

"at any given moment, you are doing what you most want to be doing."

Setting: living room or home office — soft, warm light

People (1):

• sitting, engaged with the camera, wearing teal textured hoodie, dark, curly, medium length hair — animated, speaking with conviction

Text: "AT ANY GIVEN MOMENT YOU ARE DOING WHAT YOU MOST WANT TO BE DOING"

Colors:teal, white, skin tone, red, dark blue
0:49
full screen third-person over-the-shoulder illustrative, action-packed

The screen shows gameplay footage from the video game World of Warcraft. A character is fighting monsters in a dark, cavernous environment.

"Earlier today, I spent six hours playing World of Warcraft because that's what I wanted to do."

Setting: World of Warcraft (video game) — dim, with magical glows

Text: "Various game UI elements (health bars, action bars, chat box)"

Colors:dark brown, grey, red, cyan, purple
0:59
medium shot eye-level authoritative and clear

The man speaks directly to the camera, using hand gestures to explain the first step of time management.

"And so when it comes to time management, like step one is always to recognize that we are always in control of our own time."

Setting: living room or home office — soft, warm light

People (1):

• sitting, facing camera, wearing teal textured hoodie, dark, curly, medium length hair — serious expression, speaking clearly

Colors:teal, white, skin tone, red, dark blue
1:58
full screen graphic straight-on transitional

A title card appears for the second tip, showing two checkboxes, one crossed out and one ticked.

"Point number two is the title of this book by Derek Sivers, Hell yeah or no."

Setting: graphic — bright, even

checkbox icons (red, blue)

Text: "HELL YEAH OR NO"

Colors:white, black, green, red, blue
2:01
medium shot eye-level enthusiastic, recommendatory

The man holds up a bright yellow book titled "Hell Yeah or No" by Derek Sivers, showing the cover to the camera.

"Hell yeah or no. What's worth doing."

Setting: living room or home office — soft, warm light

People (1):

• sitting, presenting the book, wearing teal textured hoodie, dark, curly, medium length hair — smiling, looking at the camera

book 'Hell Yeah or No' (yellow)
Colors:yellow, teal, white, skin tone, black
2:15
medium shot eye-level explanatory

The man gestures with his right hand, moving it from left to right to illustrate a progression or scale.

"But as soon as we get to a point where we're starting getting starting to get more inbound leads than we have time available, we start operating with a hell yeah or no maxim."

Setting: living room or home office — soft, warm light

People (1):

• sitting, wearing teal textured hoodie, dark, curly, medium length hair — focused, speaking to the camera

Colors:teal, white, skin tone, red, dark blue
2:27
medium shot with graphic overlay eye-level illustrative

An animated graphic of an email appears on screen while the man speaks.

"And so if I get an email from someone saying, hey, do you want to do this thing and I'm thinking, maybe, it sounds kind of all right, then my default position is going to be no."

Setting: living room or home office — soft, warm light

People (1):

• sitting, wearing teal textured hoodie, dark, curly, medium length hair — speaking, looking at the camera

Text: "To: Ali Abdaal Subject: Hey! From: Ali's Crew Hey, Do you wanna do this thing? Best regards, Your m8"

Colors:white, grey, black, teal, skin tone
3:24
medium shot with graphic overlay eye-level self-reflective, slightly regretful

An animated calendar graphic appears next to the man, showing different colored blocks with emojis to represent his feelings about tasks.

"my calendar is full of a lot of things where I'm like, huh yeah, kind of rather than hell yeah to and I always regret doing it when it comes down."

Setting: living room or home office — soft, warm light

People (1):

• sitting, wearing teal textured hoodie, dark, curly, medium length hair — wry expression, speaking

book 'Hell Yeah or No' (yellow)

Text: "WED 14"

Colors:teal, white, yellow, blue, red, purple
3:36
full screen graphic straight-on transitional

A title card appears for the third tip, showing a calendar icon with a star on it.

"Thirdly, there's a tip I picked up from this book called Make Time by Jake Knapp and John Zeratsky."

Setting: graphic — bright, even

calendar icon (yellow and red)

Text: "THE DAILY HIGHLIGHT"

Colors:white, black, light green, yellow, red
3:39
medium shot eye-level informative

The man holds up another book, "Make Time", showing its cover to the camera.

"Um, and this tip is called The Daily Highlight. This is like deviously simple."

Setting: living room or home office — soft, warm light

People (1):

• sitting, presenting the book, wearing teal textured hoodie, dark, curly, medium length hair — speaking, looking at the camera

book 'Make Time' (tan and blue)
Colors:teal, white, tan, blue, skin tone
3:53
medium close-up eye-level positive and encouraging

The man speaks enthusiastically, gesturing with his hands to emphasize his happiness and success with this method.

"And on the days where I set a daily highlight, and I try and do this every day, I always get the thing done and I'm always really happy at the end of the day."

Setting: living room or home office — soft, warm light

People (1):

• sitting, animated, wearing teal textured hoodie, dark, curly, medium length hair — smiling, speaking with energy

Colors:teal, white, skin tone, red, dark blue
4:11
close-up overhead, slightly angled focused and productive

A close-up shot shows a person's hands writing in a notebook with a black pen. The entry being written is a daily highlight.

Setting: desk — bright, focused on the notebook

People (1):

• writing in a notebook, not visible hair — not visible

notebook (white)pen (black)keyboard (blue, red, white)
Colors:light wood, white, skin tone, black, red, blue
5:00
full screen graphic straight-on transitional

A title card appears for the fourth tip, showing a clipboard icon with a checklist.

"Tip number four for time management is to use a to-do list."

Setting: graphic — bright, even

checklist icon (grey and blue)

Text: "USE A TO-DO LIST"

Colors:white, black, light blue, grey
5:03
medium shot eye-level enthusiastic

The man holds up a stack of small white notecards, fanning them out to show he has many.

"And these days, I use a physical to-do list with this uh analog by Ugmonk."

Setting: living room or home office — soft, warm light

People (1):

• sitting, wearing teal textured hoodie, dark, curly, medium length hair — smiling, speaking

notecards (white)
Colors:teal, white, skin tone, red, dark blue
5:13
medium shot eye-level demonstrative, pleased

The man holds a small wooden block and a notecard, demonstrating how the card fits into a slot in the block to stand upright.

"and you like put the note card in the thing and it looks like this."

Setting: living room or home office — soft, warm light

People (1):

• sitting, wearing teal textured hoodie, dark, curly, medium length hair — smiling, looking at the camera

Ugmonk Analog holder (dark wood)notecard (white)
Colors:teal, white, brown, skin tone, red
5:22
close-up eye-level, close-up satisfying, productive

A close-up shot shows a hand taking a to-do list card from the wooden holder, revealing another card behind it. The hand then crosses off an item on the list.

"and then I tick them off and cross them off with physical pen as I go throughout my day."

Setting: desk — warm, focused light on the desk

People (1):

• interacting with the to-do list, not visible hair — not visible

notecard with handwritten list (white)Ugmonk Analog holder (dark wood)speaker (white)

Text: "Today 8/1/20 - Film video - Date night w/ L - Call w/ Gymshark..."

Colors:light wood, white, black, grey, skin tone
5:31
medium close-up eye-level passionate, educational

The man speaks passionately to the camera, using his hands to emphasize the importance of writing things down.

"our brain is for having ideas, not for holding them. And a big part of why we let stuff slip through the cracks when it comes to managing our time and managing our productivity is because we haven't written them down."

Setting: living room or home office — soft, warm light

People (1):

• sitting, leaning forward, wearing teal textured hoodie, dark, curly, medium length hair — expressive, speaking with conviction

Colors:teal, white, skin tone, red, dark blue
5:44
medium shot eye-level informative

The man holds up a single white notecard while explaining his system. An icon for the app 'Roam Research' appears.

"I write it down into an app. These days I use Rome. But then when I figure out my daily to-do list, it's all based on this analog system by Ugmonk, which is very nice."

Setting: living room or home office — soft, warm light

People (1):

• sitting, wearing teal textured hoodie, dark, curly, medium length hair — speaking to the camera

notecard (white)

Text: "ROAM RESEARCH"

Colors:teal, white, black, skin tone, red
5:57
medium shot eye-level relatable, anecdotal

The man speaks while a text overlay appears at the bottom of the screen.

"it just feels nice and yeah, even at work when I'm working as a doctor I use physical to-do lists to manage my patient list, to manage my list of tasks."

Setting: living room or home office — soft, warm light

People (1):

• sitting, wearing teal textured hoodie, dark, curly, medium length hair — speaking to the camera

Text: "CHEEKY AFFILIATE LINK IN THE DESCRIPTION"

Colors:teal, white, skin tone, black, yellow
6:47
full screen graphic straight-on transitional

A title card appears for the fifth tip, showing a calendar icon with a checkmark.

"Principle number five for time management is the concept of time blocking."

Setting: graphic — bright, even

calendar icon (blue, yellow, green)

Text: "TIME BLOCKING"

Colors:white, black, purple, blue, yellow, green
6:55
medium shot eye-level instructive

The man explains the concept of time blocking, gesturing with his hands as if drawing a block in the air.

"And basically the idea there is anytime we need to do something, we put a block for it in our calendar."

Setting: living room or home office — soft, warm light

People (1):

• sitting, wearing teal textured hoodie, dark, curly, medium length hair — speaking clearly

Colors:teal, white, skin tone, red, dark blue
7:17
medium shot with graphic overlay eye-level illustrative

An animated graphic of a Google Calendar appears, showing a block being added for 'Film the video'.

"So, if I've decided my daily highlight is filming this video, usually, well, I'll try my best to schedule it into my calendar at the time where I know I'm going to film the video."

Setting: living room or home office — soft, warm light

People (1):

• sitting, wearing teal textured hoodie, dark, curly, medium length hair — speaking

Text: "Google Calendar UI"

Colors:white, teal, grey, black, skin tone
7:33
medium shot eye-level reassuring, confident

The man speaks with a reassuring tone, clasping his hands together.

"And that's like really nice and reassuring because it means that that one thing that I've decided is really, really important is always going to get done because it's always on the schedule."

Setting: living room or home office — soft, warm light

People (1):

• sitting, wearing teal textured hoodie, dark, curly, medium length hair — slight smile, speaking calmly

Colors:teal, white, skin tone, red, dark blue
8:45
full screen graphic straight-on transitional

A title card appears for the sixth tip, showing an icon of a legal document.

"Principle number six is related to something called Parkinson's law, which is that work expands to fill the time that we allocate to it."

Setting: graphic — bright, even

document icon (grey, yellow, blue)

Text: "PARKINSON'S LAW"

Colors:white, black, grey, yellow, blue
9:02
wide shot wide, eye-level busy, productive

A time-lapse video shows the man setting up his camera, lights, and microphone in his apartment for filming.

"Whereas if I only give myself half an hour or an hour to film the YouTube video and I fill my day up with other things, then inevitably I get the video done in that small amount of time."

Setting: home office/studio — natural light from window, plus studio lights being set up

People (1):

• moving quickly around the room, wearing grey t-shirt and blue shorts, dark, curly hair — focused on task

desk (white)camera on tripod (black)softbox light (white)
Colors:white, grey, wood, black, green
10:22
full screen graphic straight-on transitional

A title card appears for the seventh tip, showing a shield icon with a checkmark.

"Point number seven is one I've started applying recently and that is having protected time."

Setting: graphic — bright, even

shield icon (yellow and blue)

Text: "PROTECTED TIME"

Colors:white, black, green, yellow, blue
10:40
wide shot wide, eye-level focused

A wide shot shows the man at his desk, working on his computer. A half-eaten kebab is on the desk.

"And I realized that for me, I need to keep my mornings completely free of any obligations or any zoom calls."

Setting: home office/studio — natural light from window, blue accent light

People (1):

• sitting at desk, working, wearing salmon-colored t-shirt, dark, curly hair — looking at the computer screen

desk (wood)curved monitor (black)kebab (various)
Colors:white, wood, green, black, blue
11:40
medium shot eye-level creative, focused

A shot of a man in a different outfit (pink hoodie) typing on a mechanical keyboard at a desk.

"So these days I'm working on writing my book, so the morning is my protected time for writing."

Setting: home office/studio — moody, with blue and orange accent lights

People (1):

• sitting at desk, wearing light pink hoodie with 'Clickbait' logo, dark, curly hair — concentrating, looking at screen

keyboard (blue, red, white)MacBook (white)
Colors:wood, pink, black, green, blue
11:58
medium close-up eye-level relaxed, leisurely

A man is sitting on a grey couch, reading the book 'Twilight'. He looks up from the book and then closes it.

"I'm going to use this protected time to play World of Warcraft or to just kind of relax and read a book on the sofa."

Setting: living room — bright, natural light

People (1):

• sitting relaxed on a couch, wearing light grey t-shirt and black pants, dark, curly hair — focused on reading, then looks up with a neutral expression

book 'Twilight' (black)
Colors:grey, white, black, green, skin tone
12:14
full screen graphic straight-on transitional

A title card appears for the eighth tip, showing an icon of a person delegating tasks to others.

"Alright, principle number eight is delegation."

Setting: graphic — bright, even

delegation icon (multi-colored)

Text: "DELEGATION"

Colors:white, black, yellow, blue, green
12:29
medium shot eye-level analytical, explanatory

The man speaks directly to the camera, explaining his mindset on delegation and the value of time.

"And sure, that that's probably true, but the way that I think of it, even when this YouTube channel wasn't successful was that like what is actually the dollar value of my time?"

Setting: living room or home office — soft, warm light

People (1):

• sitting, wearing teal textured hoodie, dark, curly, medium length hair — serious, thoughtful expression

Colors:teal, white, skin tone, red, dark blue
13:21
medium shot eye-level decisive

The man states the value he assigned to his time, and a large text overlay appears with the dollar amount.

"Okay, my time is worth 20 pounds an hour or $25 an hour."

Setting: living room or home office — soft, warm light

People (1):

• sitting, wearing teal textured hoodie, dark, curly, medium length hair — speaking with certainty

Text: "$25/HOUR"

Colors:teal, white, skin tone, red, dark blue
13:49
full screen straight-on illustrative

A screenshot of the Upwork.com homepage is shown on screen.

"I was able to delegate those to freelancers in like the Philippines or in Bangladesh or in India through upwork.com or fiverr.com."

Setting: Upwork.com — digital screen brightness

Text: "The world's work marketplace", "Find talent your way"

Colors:white, green, black, grey
14:16
full screen graphic straight-on transitional

A title card appears for the ninth tip, showing a computer icon with a gear.

"Tip number nine for time management is to try and automate scheduling as much as possible."

Setting: graphic — bright, even

computer icon (multi-colored)

Text: "AUTOMATED SCHEDULING"

Colors:white, black, purple, blue, red
15:19
full screen straight-on informative, illustrative

A screenshot of the Calendly.com homepage is shown on screen, highlighting its purpose.

"But then I discovered an app called Calendly and Calendly is great."

Setting: Calendly.com — digital screen brightness

Text: "Calendly helps you schedule meetings without the back-and-forth emails"

Colors:white, blue, black, grey
15:53
medium shot eye-level humorous, practical

The man explains how he uses Calendly with friends, gesturing with his hands and speaking in a friendly, apologetic tone.

"I just send them a calendly link and I'm like, look, hey man, I'm really sorry, but like, you know, we're never going to talk because the schedules are never going to align, but if there's a time that works for you, click on this link"

Setting: living room or home office — soft, warm light

People (1):

• sitting, wearing teal textured hoodie, dark, curly, medium length hair — smiling, speaking animatedly

Colors:teal, white, skin tone, red, dark blue
16:54
full screen graphic straight-on transitional

A title card appears for the final tip, showing a signpost with two arrows, one with a checkmark and one with a cross.

"And finally, principle number 10 for time management, and this is something I've only recently started to appreciate, which is that like when you're like a productivity nerd and you're interested in like efficiency and getting more done,"

Setting: graphic — bright, even

signpost icon (green and red)

Text: "THE CHOICE TO BE SATISFIED"

Colors:white, black, orange, green, red
17:09
medium close-up eye-level relatable, frustrated

The man speaks with an expressive, self-deprecating tone, gesturing with his hands to convey frustration.

"Like at the end of the day, it's like, oh well, I I filmed one video today, but I could have filmed five videos. What's wrong with me? I'm such a waste man and kind of internally beating ourselves up about this."

Setting: living room or home office — soft, warm light

People (1):

• sitting, wearing teal textured hoodie, dark, curly, medium length hair — wincing, speaking with exasperation

Colors:teal, white, skin tone, red, dark blue
17:28
medium close-up eye-level calm, accepting, wise

The man's expression changes to one of calm acceptance. He smiles and nods.

"That's fine. I filmed one. I can choose to be satisfied with what I've done. And that's all good."

Setting: living room or home office — soft, warm light

People (1):

• sitting calmly, wearing teal textured hoodie, dark, curly, medium length hair — smiling gently, nodding

Colors:teal, white, skin tone, red, dark blue
18:21
medium shot eye-level promotional, helpful

The man promotes his Skillshare courses, holding up three fingers.

"If you're interested in more strategies on how to manage your time, I actually have three whole online courses themed around productivity and time management that are hosted on Skillshare."

Setting: living room or home office — soft, warm light

People (1):

• sitting, wearing teal textured hoodie, dark, curly, medium length hair — smiling, looking at the camera

Colors:teal, white, skin tone, red, dark blue
18:36
full screen graphic straight-on promotional

A screenshot of his first two Skillshare courses appears on screen, showing the course titles and thumbnails.

"One of them is about the fundamentals of productivity. One of them is about the productivity equation, which is my personal mental model for productivity."

Setting: Skillshare.com — digital screen brightness

Text: "Productivity Masterclass - Principles and Tools to Boost Your Productivity", "Productivity Masterclass #2 - Hack Motivation and Beat Procrastination"

Colors:dark teal, white, orange, yellow, black
18:53
medium shot eye-level helpful, concluding

The man holds up the 'Make Time' book again and points up and to his right, indicating where a link to another video would be.

"And if you want more tips for time management and general productivity, you should check out my book review and summary of the book Make Time,"

Setting: living room or home office — soft, warm light

People (1):

• sitting, wearing teal textured hoodie, dark, curly, medium length hair — smiling, speaking to camera

book 'Make Time' (tan and blue)
Colors:teal, white, tan, blue, skin tone